Effective Date: 8 June 2025

Swindon Cricket Club (“we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website www.swindoncc.com or interact with us in any way.

1. Who We Are

Swindon Cricket Club is a community sports club based in Dudley, UK. We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Data We Collect

We may collect and process the following types of personal data:

• Identity Data: Name, date of birth, gender.
• Contact Data: Email address, phone number, postal address.
• Membership Data: Team affiliation, role (e.g., player, coach, volunteer), emergency contact details.
• Technical Data: IP address, browser type, operating system, and usage data when you visit our website.
• Health Data: (Only if necessary and with explicit consent) for safeguarding and fitness purposes.

3. How We Use Your Data

We use your data to:

• Manage club membership and participation.
• Communicate important club updates and events.
• Ensure safety and safeguarding of members.
• Maintain website functionality and improve user experience.
• Comply with legal obligations and safeguarding requirements.

4. Legal Basis for Processing

We process your data based on:

• Consent – where you have given clear permission.
• Contract – to fulfill our obligations to you as a member.
• Legal Obligation – to comply with safeguarding and health & safety laws.
• Legitimate Interests – to run the club effectively and promote community engagement.

5. Sharing Your Data

We do not sell your data. We may share your data with:

• Governing bodies (e.g., ECB) for regulatory purposes.
• Service providers (e.g., website hosting, email platforms).
• Emergency services or safeguarding authorities when required.

All third parties are required to respect the security of your data and to treat it in accordance with the law.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes we collected it for, including legal, accounting, or reporting requirements.

7. Your Rights

You have the right to:

• Access your personal data.
• Request correction or deletion.
• Object to processing or request restriction.
• Withdraw consent at any time.
• Lodge a complaint with the Information Commissioner’s Office (ICO).

8. Cookies

Our website uses cookies to enhance your browsing experience. You can manage your cookie preferences through your browser settings.

9. Security

We implement appropriate technical and organisational measures to protect your data from unauthorised access, alteration, disclosure, or destruction.

10. Contact Us

If you have any questions about this policy or your data, please contact:

Swindon Cricket Club
Email: info@swindoncc.com
Website: www.swindoncc.com